Optimum Data Solutions

How to make Virtual Assistant more productive?


Hiring a Virtual Assistant is a sensible and proven approach to enhancing productivity. You may free up more time by assigning duties to your Virtual Assistant, allowing you to focus on the essential functions of your organization.
We understand that as talented as our virtual assistants are, we must work within their limitations. Our goal is to maximize production while not exhausting

 Use Focus block.
The utilization of focus blocks is one of our favorite productivity tips. It is a set amount of time that is allocated solely to work. Depending on the Virtual Assistant’s particular capabilities, the concentrated block could last between 30 and 90 minutes. 480 minutes would result in four focus blocks if we used our focus block approach on a US office worker. This could mean doing additional things each day.

 Set daily objectives.
Keeping a daily checklist allows your VA to focus on the most critical activities for the day. We recommend using project management tools like Asana or Trello for this so you can keep track of how each one is progressing throughout the day. And, if necessary, any detailed change. That also prevents procrastination by reducing the number of things on one’s mind.

 Determine what time of day is most productive.
According to research, there is a most productive time of day for each individual. Depending on the circadian cycle of each individual, you may find multiple segments. You can set specific objectives if you understand how each member of your team’s organism works. Not everyone performs the same in every subject at school, and not everyone works the same in the business with the same schedules. One of the less well-known business hacks is this one. Traditional work structures are frequently the deciding factor. However, now, more than ever is the optimum moment to experiment with different techniques to see which ones work best.

 Efficiency is improved using simple techniques.
To deal with your VA, make sure you have a straightforward procedure. Because a virtual assistant works from home, you’ll need some software to help you collaborate, communicate, and share files. Remember that more expensive applications with more bells and whistles aren’t always superior. Google Hangout, Skype, Dropbox, Asana, Slack, and other free apps can assist you in running a smooth operation.
Also, keep in mind that the best program is one that your VA can readily implement. These free programs are well-known among VAs. If you’re going to utilize a new software package, allow your VA enough time to become used to it.

 Give them a platform to work with.
Without some kind of structure or direction, few people can accomplish a successful job. Take the time to design rules and protocols that your VA can follow, even if it requires some upfront effort. A virtual assistant should never be at a loss for what to do. As part of their employment, suggest to them a mechanism to report what they’ve done frequently.

 Make Use of the Proper Management Tools.
You can’t cut corners on human resource management just because your human resource is far away. To track your VA’s hours, manage sick leave or vacation, and all the other tiny details of employing someone, you’ll need the correct tools.
Fortunately, the internet has provided us with not only remote workers but also excellent management solutions for them.


Even if the Virtual Assistant is gifted, you must exercise monitoring to guarantee that the job is completed correctly and on time.
Please leave a comment below if you have any further tips on how you’ve enhanced your VA’s productivity.

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